Minutes of the meeting of Dent Parish Council on Monday 07 September 2015
To be presented for acceptance at the Parish Council Meeting on 05 October 2015
Councillors Graham Dalton, Chris Evans, Tom Stafford, and Scott Thornley.
County Councillor Nick Cotton.
District Councillors Mel Mackie and Kevin Lancaster.
The meeting opened at 7.32pm.
Councillors Jenny Pilgrim, Rita Corpe and Geoffrey Woof.
The minutes of the meeting of Monday 03 August 2015 were presented and signed as a true and accurate record.
Declarations of Interest:
4.1 The Clerk’s report was presented and accepted.
Further information was given on:-
4.2. (item 6)The YDNPA had arranged two Parish Forums which it is hoped will offer an opportunity for better liaison and joint working between the YDNPA and Parish Councils. The initiative is led by the Authority’s four Parish-appointed Members who will chair each Forum and be responsible for the agenda at each meeting. The meeting
for Richmondshire and South Lakeland parishes will be held on Tuesday 22 September, at 7pm in Leyburn. It was resolved that Councillor Graham Dalton will attend the event if available.
4.3. (item 8) During recent weeks there had been several instances of non-recyclable rubbish being deposited by the recycling bins in Dentdale car park. South Lakeland District Council is treating this as a case of illegal fly tipping. Enquiries have subsequently been made and South Lakeland District Council has interviewed someone in connection with the incidents. Residents and holiday cottage owners are reminded that the containers in Dentdale car park are restricted to re-cycling waste only. Cardboard should be folded before being deposited in the appropriate bin.
4.4 (item 13)The Clerk had made enquiries with the YDNPA – Sustainable Development Fund concerning the possibility of a grant towards the running of a Dent to Kirkby Lonsdale (QES) School Bus service. The former service had ceased to operate at the end of the summer term. It was revealed that any proposal to provide a new School Bus service would not meet the present criteria of the Fund. A campaign is currently being undertaken relating to the removal of subsidy for school transport in respect of post 16 year old students. The campaign and petition can be found at www.getustoschool.co.uk. The petition will request the Government to undertake an urgent review of the provision of home-to-school transport for students in education or training beyond the age of 16 years and to make it compulsory for local authorities to provide transport to all children in education.
4.5 (item 18) The next meeting of the Sedbergh and Kirkby Lonsdale Local Area Partnership (LAP) will be at Casterton Village Hall on Monday 14 September 2015, commencing at 7.00pm.The main item of the meeting will be the North West Ambulance Service (NWAS) and how changes to the Service will affect delivery in the Sedbergh and Kirkby Lonsdale area as well as the national picture. NWAS had also made an offer to attend the next Parish Council meeting in Dent on Monday 05 October 2015, to explain the changes. It was resolved to accept the NWAS offer and invite a member of the NWAS Team to the next Parish Council meeting.
4.6 (item 20) A new community bus will be arriving at the end of September. This will mean that there will be an additional community bus until the present vehicle is returned to Cumbria County Council (CCC). Jock Cairns on behalf of the Western Dales Community Bus had requested that one of the vehicles be allowed to park at Dentdale Car Park for a short time prior to its return to CCC. It was resolved that the request should be granted.
4.7 (item 22) Following a complaint the Clerk had reported to Cumbria Highways the need for roadside verge hedges to be cut on the C5101 road between Sedbergh and Cowgill. Foliage is currently compromising the width of the road and creating a health and safety risk in respect of restricted visibility for road users. Complaint reference no: 62/1359343. The Cumbria Highways Steward had subsequently contacted the Clerk and advised that the hedges would be cut on the road section from Tuesday 15 September onwards as a priority. Cumbria Highways is restricted to this commencement date for reasons of ecology in Dentdale.
4.8 (item25) Notice has been received from Cumbria Highways that the C5101 road near to Dee Cottage, Cowgill, will be closed from Monday 28 September 2015 for road investigation and repairs. This work concerns recent complaints by the Parish Council of road subsidence to the carriageway. Initially the closure is for 5 days but may re-open sooner dependent on the extent of the repairs required.
Chair and Member Announcements:
5.1 Councillor Tom Stafford reported that the District Council refuse vehicle had not made a collection from Glebe Fold due to parked vehicles preventing access at the entrance to the development. It was resolved that residents should erect a temporary ‘no parking’ notice on refuse collection days to ensure access is possible.
5.2.1 Councillor Chris Evans raised concern about the lack of progress of the Fibre Garden project.
5.2.2 In response the Clerk reported receipt of an email on 06 September 2015 from David Wright representing Fibre Garden. The communication indicated that a Fibre Garden Board meeting had been held on Thursday 03 September to improve clarity in defining responsibilities between the various organisations in delivering the project.
MAP Group had now been engaged as the main contractor for construction of the network and will be project managing the construction phase. A site meeting was held on 04 September between Fibre Garden, ITS and MAP Group. The whole project area was driven around with a number of key sites visited. The three parties will meet again on Monday 07 September to start a detailed review of the route as MAP Group in particular wish to be certain of the route, the most appropriate engineering techniques and any specific issues relating to landowner concerns, before they start construction. By so doing some of the earlier mistakes will be avoided. A Fibre Garden Board member is taking on a specific governance role for the project and will be on site each week. A progress report will be received from MAP/ITS each week and will be reflected in future communications from Fibre Garden.
5.2.3 District Councillor Mel Mackie agreed to make contact with Fibre Garden with the objective of seeking further information on the current position with the broadband project.
5.3 Councillor Graham Dalton reported that the Council Working Group looking at the future of Rise Mill had recently met where a variety of opportunities for the site were discussed. Since the meeting it was apparent that there was some possible interest in the site being purchased and further developments are awaited with interest.
County and District Councillor Announcements:
6.1 County Councillor Nick Cotton reported that there had been some liaison between the YDNPA and Cumbria Highways in respect of the damaged bridges in the Parish. He stated that he would continue to campaign for the four bridges in Dentdale to be repaired by Cumbria Highways at the earliest opportunity, namely; Stonehouse, St John’s, Barth and Haycote.
6.2 District Councillor Kevin Lancaster was in possession of information concerning the assessment of private water supplies which he would report at agenda item 7.
Assessment of Private Water Supplies:
7.1 A written update from South Lakeland District Council (SLDC) was received concerning the assessment of private water supplies in Dentdale.
7.2 A written communication had been sent by the Clerk to Sean Hall, Principal Environment Health Officer, SLDC, inviting him to the meeting but this had been declined. As an alternative he stated that an officer would be available to meet with either the Parish Council or a representative, to discuss any concerns which had not been answered in the information submitted to the Council, however; this would not include a public meeting.
7.3 The written information provided by SLDC consisted of 17 answers to questions concerning the assessment of private water supplies which had been originally posed by District Councillor Kevin Lancaster to SLDC members.
7.4 The Private Water Supplies Regulations 2009, requires local authorities to:
(i) Carry out the Risk Assessment of all private water supplies except those serving single domestic properties.
(ii) Sample and analyse supplies at the minimum frequency unless the risk assessment identifies the need to sample more frequently.
(iii) Investigate failures of samples.
(iv) Serve notice on the relevant person to protect human health.
(v) Make reasonable charges up to the maximum set out in the regulations.
(vi) Requires local authorities to report to the Drinking Water Inspectorate annually.
These regulations attach a greater emphasis on proactive measures, rather than carrying out infrequent monitoring for large numbers of parameters in drinking water supplies. These measures involve identifying potential hazards and the risk of those hazards occurring, including measures to prevent and control any risk.
The Regulations allow a Local Authority to charge for undertaking these works and maximum charges are included in the Regulations. SLDC has advised supply owners that the cost should be in the region of £200-£300 per assessment based on work it had previously undertaken. If following a risk assessment a Local Authority considers that a supply is a potential danger to human health it is required to inform consumers about the quality of their water supply with details of the nature and timescale of any necessary safe guards and improvements.
7.5 Questions were invited from the public which covered: private water supplies serving single domestic properties, assessments including business premises and holiday cottages together with the imposition of charges by the District Council.
7.6 District Councillor Kevin Lancaster asked members of the Council and the public to submit any unanswered questions to either himself or the Clerk which he would present to SLDC for an appropriate response.
No issues were raised.
Playing Field Committee:
9.1 The minutes of the meeting of Thursday 13 August 2015 were received.
It was further reported:-
9.2 The annual Sheep Show had been a success and the organisers had kindly repaired the western dry stone wall. Additionally, the Sheep Show Committee had agreed to carry on work on the damaged eastern wall adjacent to the large tree.
9.3 It was announced that it was the imminent intention of the Football Club to pay the Council for the use of the Playing Field for the season 2014-2015 which amounted to £144.00.
9.4 The fence between the Playing Field and the footpath adjacent to the river has failed allowing dogs to gain access to the Playing Field. A request has been made to Peter Moorby asking if he would kindly undertake repairs.
Training Event for Councillors:
10.1.1 Information was received concerning a Good Councillor’s training course to be held in Sedbergh on Thursday 17 September 2015. Members from Dent and Garsdale Parish Councils had formally been invited to the event which is to be hosted by Sedbergh Parish Council.
10.1.2 It was resolved that CouncillorsTom Stafford and Scott Thornley would attend the training course subject to confirmation of availability.
Dent Youth Club:
11.1 A report on Cumbria County Council’s new approach to Youth Club provision in the community was received.
11.2 Cumbria County Council (CCC) had taken the decision not to award the youth services contract to any external organisations including charities that have been providing such services over the last few years. At the end of September 2015 the youth work contract that had supported Young Cumbria’s delivery of youth work across the county was taken back ‘in-house’ by CCC.
The implication for Dent Youth Club is that it has now ceased to function as it was reliant on the support of Young Cumbria to operate through the leadership of Pauline Hartley.
11.3 It is understood by Young Cumbria that there may be the possibility of finance being released by CCC for which communities could apply in order to continue to fund local youth provision, however; this would rely on local volunteers or the purchase of appropriate youth workers from other sources. To date there is no detail or confirmation that a fund will be made available. Youth support volunteer programmes are also being offered to train potential volunteers within communities.
11.4 It was resolved that Councillor Scott Thornley would contact Pauline Hartley to ascertain if she would be interested in continuing her involvement with Dent Youth Club in a private capacity now that provision by Young Cumbria had been withdrawn.
11.5 County Councillor Nick Cotton agreed to make enquiries about the future dates of training courses for youth club volunteers should anyone from the community be interested in fulfilling the role.
12.1 A request from South Lakeland District Council (SLDC) was received to ascertain the financial level of support available from the Council for the motorway signage project.
12.2 SLDC had proposed that the wording on the six ‘Western Dales’ tourist information signs currently located on the M6 close to Junction 37 should be changed to ‘The Yorkshire Dales’. This would involve six new signs at a total cost of £12,000. SLDC is looking for funding for the new signs which it believes will attract more tourist traffic to the area. £3,000 has currently been raised towards project costs.
12.3 Councillor Graham Dalton proposed that the Council should agree to contribute a maximum of £500 to the project. The proposal was seconded by Councillor Chis Evans and the matter resolved with a condition that the payment would only be made once the signs had been erected.
Dentdale Car Park – Public Conveniences Project:
13.1A report was received on the project to carry out repairs and redecoration to the exterior of the public conveniences.
13.2 The project had now been completed with all work carried out by the contractor as requested by the Council. The original quotation for the work was £1,300.00. Some additional work had been required and had been undertaken including: removal of all the signs for wood decay treatment with replacement of some new oak trims on the frames, the bench at the front of the bus shelter had been raised and the outer wooden trim of the window in the ladies toilet had been replaced due to decay. The total for the additional work was £220.00.
13.3 Members had noted the aesthetic improvement of the building following the work and resolved that the sum of £1,520.00 be made payable to the contractor.
13.4 It was additionally resolved that a new ‘Pay Here’ sign should be purchased for the ticket machine as the current sign had lost its clarity.
14.1 Car Park:
A report and statement was received and accepted regarding the financial position
of Dentdale Car Park between 01 April and 04 September 2015.
14.2 Payments authorised:
Pre-planning consultation request by Arqiva Ltd in respect of a proposed
Replacement Broadcast Installation, on land at Whernside Shoulder, off
Dyke Hall Lane, Deepdale, Dent – Support.
S/01/114C and S/01/114D/LB – Mill Dam, Gawthrop. Application for
erection of porch – Granted subject to conditions.
S/01/245A/LB – Hewthwaite, Dent. Application for listed building consent
for rebuilding of chimney – Granted subject to conditions.
S/01/87C – Millwood, Helmside, Dent. For outline planning permission for
erection of Agricultural Workers Dwelling.
16.1 Close of Meeting:
The meeting closed at 8.56pm.
16.2 Next Meeting:
Monday 05 October 2015, 7.30pm, in the Sedgwick Room.